Sharing OneDrive for Business files/folders

To learn how to share files/folder please visit Share OneDrive files and folders - Microsoft Support

To request the ability to share files with people outside of the University please complete the Online Collaboration - OneDrive External Sharing webform.

Please Note: By default, people you've sent this share link to have View access to your files/folders. If you want them to have Edit access, click on Can edit.

Review your sharing settings

1. Go to onedrive.louisiana.edu to open your OneDrive.
2. In the left panel, select My Files.
3. In the folder list under the heading Sharing, notice that folders or files are either Private or Shared.
   • Private files are only accessible to you.
   • Shared files are accessible to you and others.

Manage access to your Shared folders or files

1. Right-click on the shared folder or file and select Manage Access.
2. In the Manage Access pane under Direct Access, you'll find a list of everyone with access to the resource.
   • Everyone except external users indicates that file is public to the UL Lafayette community.
3. To manage access for any individual or group, click the pencil icon next to their name.
   • Select Can edit to grant editing access.
   • Select Can view to grant read-only access.
   • Select Stop sharing and click Remove to remove access (recommended for any files or folders shared with Everyone except external users).

External Sharing Guidelines

1. You will need to create a separate folder specifically for sharing to avoid accidentally sharing unpermitted data.
2. Access remains active for 60 days. You must renew the access after that if continued access is needed.
3. The person you are sharing with will:
   • be required to reauthenticate every 30 days.
   • need to use the EXACT email address you entered to gain access to the shared files.