This service enables secure file sharing and collaboration through Microsoft OneDrive with external partners, including vendors, consultants, and other non-University users. It ensures that all shared content is managed appropriately and remains compliant with University data security and governance policies.
Key Features of the Service
- External Sharing Configuration: Configure OneDrive sharing settings to provide secure access for approved external users while aligning with University policies.
- Access Permission Management: Provide guidance on assigning and managing file and folder permissions to ensure appropriate levels of access.
- Secure Link Sharing: Assist with creating and managing sharing links, including setting expiration dates, password protection, and access restrictions.
- Identity and Access Validation: Verify external users and ensure proper authentication and authorization in accordance with University access policies.
- Security and Compliance Guidance: Ensure that all shared files meet University data classification standards and external sharing requirements, while providing best practice recommendations.
Benefits
- Secure collaboration with external partners and stakeholders
- Controlled, auditable file sharing
- Reduced dependence on email attachments
- Improved efficiency for cross-organizational work
- Protection of sensitive or restricted University data
- Clear governance over external access and permissions
This Service is Ideal For
- Projects involving vendors, contractors, or external collaborators
- Departments working with research partners or external stakeholders
- Teams requiring controlled document sharing outside the University
- Scenarios requiring secure, time-limited access to files
NOTE:
- All external sharing requests are subject to review, approval and must comply with University data classification and security policies
- Users are responsible for regularly reviewing, maintaining access permissions, and removing access promptly when no longer required