This service provides authorized university employees with secure access to the Banner Finance system, a comprehensive financial management solution.
Banner Finance enables users to view, manage, and report on institutional financial data, supporting sound fiscal operations and decision-making across departments and the university as a whole.
Key Features and Functionality
- Budget Management:
- Budget Query: View departmental budgets, available balances, and year-to-date actuals.
- Encumbrance Tracking: Monitor committed funds for future payments (e.g., purchase orders, payroll expenses).
- Budget Transfers: Initiate and process transfers between different funding sources or within the same fund.
- Budget Reporting: Generate various financial reports to analyze spending patterns and financial health.
- Transaction Management:
- View Transaction Detail: Drill down into individual transactions (expenditures, revenues) for detailed information.
- Document Approval: Review and approve financial documents such as purchase requisitions, invoices, and budget transfers.
- Requisition Management: Create, track, and manage purchase requisitions for goods and services.
- Data Inquiry and Reporting:
- FOAPAL Understanding: Access and interpret financial data using the Fund, Organization, Account, Program, Activity, and Location (FOAPAL) accounting structure.
- Customizable Queries: Create and save personalized queries to retrieve specific financial information.
- Export Capabilities: Download query results and reports to Excel or other formats for further analysis.
- Security and Access Control:
- Role-Based Access: Access levels are determined by job responsibilities and "need-to-know" requirements, ensuring data confidentiality and integrity.
- Hierarchical Ownership: Access to funds is controlled by the university's organizational hierarchy, permitting authorized access at executive, school/division, department, or sub-department levels.
- Confidentiality Agreement: Users typically acknowledge and agree to confidentiality terms to protect sensitive financial data.
- Support and Training:
- User Guides and Documentation: Comprehensive resources are available to assist users in navigating the system and performing common tasks.
- Training Sessions: Training may be offered to new users or for specific functionalities to ensure proficiency.
- Help Desk/Support Contacts: Dedicated support channels are available for technical assistance and financial guidance.
Benefits
- Improved Financial Transparency: Provides real-time access to financial information, fostering greater transparency and accountability.
- Enhanced Budget Control: Empowers departments to actively manage their budgets and monitor expenditures.
- Streamlined Processes: Automates key financial processes, reducing manual effort and improving efficiency.
- Informed Decision-Making: Delivers accurate and timely financial data to support strategic planning and resource allocation.
- Compliance: Facilitates adherence to university financial policies and procedures.
Eligibility
Access to Banner Finance is granted to university employees who require online financial information to fulfill their institutional management or operational responsibilities. Requests for access, changes to existing access, or termination of access are subject to university policies and procedures and require appropriate departmental and financial management approvals.
Submit Finance Access Request